6.2.1 Following persons may participate in WGs:
(1) WG Members, who shall be representatives of any Principal-Member
companies that are capable of contributing to the technical discussions
at the WG;
(2) Associate-Members and any other companies or individuals invited
by the TCG Chair-company at the request of the Chair-companies of
WGs or of the Steering Committee;
(3) One-time visitors invited by the WG Chair-company from time
to time; and
(4) Any ex-chairman(s) of a WG who served for any term of the WG
as the chairman, who can attend any meetings of the WG held after
expiration of the term as an adviser and shall have the same rights
and obligations as other WG members except that the ex-chairman
shall not have a voting right. Any ex-chairman should be allowed
to participate only if the company or organization he works for
is a principal member of the DVD Forum.
6.2.2 Principal-Members that are capable of contributing to the technical
discussions at WGs are entitled to send one or more representatives
to any WG. These representatives shall be employees of the Principal-Members.
6.2.3 Voting on any matter shall be by the majority of all the WG
members present at the meeting. Each Principal-Member has only one
vote. In the event that more than one (1) person participate in a
WG from the same Principal-Member, such Principal-Member shall have
only one vote for all the participants from Member.
6.2.4 Only WG Members as provided in Article 6.2.1(1) above shall
have the right to vote in the WG.
6.2.5 It is recommended that in the course of ordinary work, WGs should
not use voting unless it is impossible to make progress without a
voting.
6.2.6 The provisional Chair-company and Vice-Chair-company(ies) nominated
by the TCG shall act for an initial period which shall be not less
than 6 months from the date of the first WG meeting and which shall
include at least the first 3 meetings.
6.2.7 At the first meeting of a WG which takes place after the end
of the initial period, a Chair-company and Vice-Chair-company(ies)
shall be elected from among all the Principal -Members to the WG.
6.2.8 The Chair-company, having been elected from among the members
to a WG, shall hold office for a term of two (2) years. They shall
be eligible for re-election. The Chair-company shall nominate at least
one Vice-Chair Company.
6.2.9 Meetings of WGs shall be convened by the Chair-company of the
WG, according to this DVD-TCG and WG Rules. The Vice-Chair-company(ies)
shall assist the Chair-company and shall act as a secretary if necessary.
6.2.10 Chairman of a WG shall be designated by and from the Chair-company
of the WG, and shall preside over all the WG meetings. Secretary of
the WG may be appointed by the Chair-company of the WG, if necessary.
6.2.11 Meeting notifications shall be distributed by the Chair-company
of a WG at least 4 weeks before the meeting.
6.2.12 Agenda for meetings of WGs shall be prepared by the Chair-company
of the WG. The agenda should be circulated to all members of the WG
at least 2 weeks before each meeting in principle; at the opening
of the meeting it can be modified if necessary and must be approved
by the members presented at the WG.
6.2.13 WG Chair-company shall be responsible for the preparation of
minutes of the WG meetings.
6.2.14 The minutes of WG meetings shall be distributed by the WG Chair-company
within 3 weeks after the meeting to all members of the WG, the Chair-companies
of all WGs, all the members of the TCG, and the Secretary Office of
the DVD Forum as provided in the DVD Forum Charter.
6.2.15 The first item on the agenda of each WG shall be the amendment,
if necessary, and approval of the minutes of the preceding meeting
of the WG. The minutes, after approval, shall constitute the official
record of the meeting of the WG. The official record should be disclosed
in the DVD Forum Web site to the WG members. General information necessary
for Forum members included in the minutes should be also disclosed
in the DVD Forum Web site.
6.2.16 Any suggestions for the amendment of WGs rules shall be addressed
to the TCG Chair-company for discussion between the WG Chair-company
and the TCG.
6.2.17 The Chair-company of a WG is responsible for the preparation
of a semi-annual report for each WG. The Chair-company shall be assisted
by the Vice-Chair-company(ies) and an officer(s) of the Secretary
Office in this task and the report will be submitted to the Steering
Committee. The report shall contain a description of the results achieved
to date and an outline of the work to be carried out during the next
year.
6.2.18 The semi-annual reports shall be circulated to all members
of the WG for approval.
6.2.19 The work of all WGs shall be discussed every 6 months at a
TCG meeting where the semi-annual report will be presented. The semi-annual
reports will be provided to all the Principal- and Associate-Members.
6.2.20 First priority in discussion at the meetings of the WGs shall
be given to items specified on the agenda.
6.2.21 Under no circumstances shall any technical proposal be decided
upon at a WG meeting unless it has been circulated to all WG members
at least 1 week before the meeting.
6.2.22 In the interest of economy and efficiency, meeting places shall
be determined by WG for each WG meeting.
6.3.1
A WG may form Task Groups (TGs) as its sub-working group for the accomplishment
of specific tasks within the scope of the WG. TG structure and Chair
Company are subjected to TCG approval.
6.3.2
At least two members of the WG shall agree to take an active part
in the work of a TG.
6.3.3
Rules for operation of the TG shall be included in the minutes of
the meeting of the WG under which the TG has been formed.
6.3.4
TGs shall report to the WG on their activities; these reports shall
appear in the minutes of the WG.
6.3.5
TG Chair Company shall be appointed by the WG. TG Chair Company shall
be eligible for re-election.
6.3.6
In the interest of economy and efficiency, meetings places shall be
determined by the TGs for each TG meeting.
